Let’s face it – travel is essential for companies looking to expand their reach and capitalize on global opportunities. However, with travel comes inherent risks, ranging from health emergencies to security threats. Businesses must prioritize the safety and well-being of their employees when sending them on business trips. Indeed, employee travel security encompasses all the proactive and strategic resources a company puts in place to ensure its personnel are covered abroad. In this comprehensive guide, we’ll explore strategies for ensuring employee safety during business travel and introduce GlobalSecur® Executive services, including FoneTrac, designed to minimize risks and provide essential support for travelers abroad.

1. Understanding the Importance of Duty of Care

Duty of care is a legal and moral obligation that employers have to ensure the health, safety, and well-being of their employees. This duty extends to business travel, requiring companies to take proactive measures to protect their employees while they are on the road. Failure to fulfill this duty can result in legal liabilities and reputational damage for the company. On its most basic level, employee travel security is an easy-to-implement system of ensuring that your people keep out of harm’s way.

Business Partners Going on Business TripWhat are some preliminary steps a company can take here?

Engaging in thorough planning and making travel arrangements, while also equipping employees with pertinent trip details, to start with. Then ientifying and assessing potential risks associated with the trip and destination and implementing measures to mitigate these risks. Also, providing contingency plans for known risks that cannot be entirely avoided is integral to a sound approach. Be sure to look into reasonable health and safety protection and offering supportive services throughout the duration of the travel. Lastly, organizing effective communication channels and providing expert assistance and care as necessary is a thorough step to ensuring duty of care.

2. Assessing Travel Risks

Before sending employees on business trips, it’s essential to conduct thorough risk assessments to identify potential hazards and mitigate risks. GlobalSecur® Executive offers comprehensive travel risk assessment services, providing insights into the safety and security situation in destination countries and cities.

Contact us for a consultation at any time. Only by understanding potential risks can companies make informed decisions and take proactive measures to protect their employees.

3. Creating a Comprehensive Travel Policy

Developing a comprehensive travel policy is essential for ensuring that employees are aware of safety protocols, emergency procedures, and available resources while traveling. GlobalSecur® Executive provides guidance on developing tailored travel policies that address specific needs and concerns, including emergency medical assistance, security briefings, and real-time monitoring services. FoneTrac, an integral part of GlobalSecur® Executive, offers features such as real-time location tracking and emergency alerts, enabling companies to stay connected with their employees and provide assistance when needed.

4. Leveraging Technology for Safety and Communication

Technology plays a crucial role in enhancing employee safety and communication during business travel. FoneTrac, as part of GlobalSecur® Executive services, offers a range of technological solutions, including real-time monitoring, emergency alert systems, and communication tools. These tools enable companies to track employees’ whereabouts, provide timely assistance in case of emergencies, and ensure seamless communication with travelers. Real-world case studies have demonstrated the effectiveness of FoneTrac in enhancing employee safety during business travel.

Case Study 1: Special Event Security

A Fortune 100 company had planned its annual sales award banquet for London when the July 7 terrorist bombings of the London Underground occurred. IMG was dispatched to conduct a risk assessment and develop a feasible security and contingency plan. Through proactive measures and liaison with law enforcement, the event proceeded without incident, showcasing the importance of effective risk management.

Case Study 2: Executive Protection

A major global financial services firm implemented a worldwide executive protection program for their senior officers with IMG’s assistance. IMG identified high-risk countries, vetted local security providers, and ensured the highest protection standards. This comprehensive approach to executive protection minimized risks during international travel.

Case Study 3: Travel Safety Program

In response to a global manufacturing client’s request, IMG developed the Travel Security Services to ensure the safety of their employees on business travel. This program included pre-travel training, daily intelligence updates, and 24/7 crisis support. By leveraging IMG’s expertise, the client successfully mitigated risks and ensured employee safety worldwide.

5. Training Employees for Safe Travel

Pre-travel training sessions are essential for equipping employees with the knowledge and skills to stay safe while traveling for business. GlobalSecur® Executive offers comprehensive training programs covering personal safety, cultural sensitivity, and the use of safety apps and resources. These training sessions empower employees to identify and respond to potential risks effectively, ensuring their safety and well-being while on the road.

6. Emergency Response Planning

Developing an effective emergency response plan is critical for ensuring a swift and coordinated response to emergencies during business travel. GlobalSecur® Executive offers comprehensive emergency response planning services, including access to medical assistance, evacuation support, and crisis management resources in the events of credible threats or issues abroad. By having a well-defined emergency response plan in place, companies can minimize the impact of emergencies and ensure the safety of their employees.

7. Insurance and Assistance Services

Travel insurance and assistance services are essential for providing additional protection and support to employees traveling for business. GlobalSecur® Executive has offered comprehensive travel medical assistance coverage through UHC and MEDEX SafeTrip, ensuring access to medical and dental referrals, emergency evacuation services, and legal assistance. These services provide peace of mind to employees and their employers, knowing that they are covered in case of emergencies while traveling abroad. They also can be layered in concert with clients’ preexisting insurers to create escalation channels and custom recourse procedures ahead of employee travel.

8. Evaluating and Updating Safety Measures

Regularly evaluating and updating safety measures is essential for ensuring the effectiveness of business travel safety programs. GlobalSecur® Executive offers ongoing monitoring and evaluation services, allowing companies to stay informed about emerging risks and threats. By continuously assessing safety measures and adjusting as needed, companies can ensure the ongoing safety and well-being of their employees during business travel.

Employee Travel Security Risk Strategy Checklist

Conclusion: Prioritizing Employee Safety

In conclusion, ensuring the safety and well-being of employees during business travel is a top priority for companies. By implementing comprehensive safety measures, leveraging technological solutions like FoneTrac, and providing ongoing support and training, companies can minimize risks and ensure the safety of their employees wherever they go. GlobalSecur® Executive offers a range of services designed to support businesses in their duty of care responsibilities, providing peace of mind to employers and employees alike.

Contact us today to learn more about how GlobalSecur® Executive can help protect your team during business travel, or call (954) 458-5500!